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ul.Wedkarska 13
10-180 Olsztyn
Phone.: (089) 543-30-60
Fax: (089) 523-44-72

Our registration number and details:
KRS 0000239583
REGON 280049756
NIP 739-350-59-69

Our bank details:
Bank PEKAO S.A. I O/Olsztyn


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Nakarm Pajacyka - pomóż dzieciom
>> Home page >> Statute of the Association for the children in Need PATKUB
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Statute of the Association for the children in Need PATKUB


Chapter I
Overall rules


The name of the organisation is Association for the Children in Need ‘Patkub’, which is an association.


The Association operates on the territory of the Republic of Poland. The board of the Association is based in Olsztyn.


The Association fulfills its aims thanks to voluntary work of its members. It can, however, employ legal advisers, companies or institutions.


The Association uses an oblong stamp which says: Stowarzyszenie Pomocy Dzieciom Patkub (The Association for the Children in Need ‘PATKUB’).


The Association is a legal entity and has been established for the unlimited time.


The Association can become a member of national and international organisations representing the same field of activities.

Chapter II
The aims of the Association


The aims of the Association are:

  1. Donating everyday products, including food to children in need residing in the institutional. Statute of the Association for Children in Need 'PATKUB' care, family care and medical institutions.
  2. Donating financial means for medical treatment and rehabilitation.
  3. Donating financial means for purchasing specialized medical equipment.
  4. Purchasing and donating everyday products to children in needs (abandoned, physically abused, living in poverty, etc).
  5. Organising and supporting actions aiming at finding foster or adoptive families.
  6. Organising and supporting actions aiming at feeding hungry children in schools.
  7. Organising fundraising events and collecting donations, which would support our aims.
  8. Cooperating with governmental organisations, local governments and NGO’s in the areas necessary for the Association to fulfill its aims.
  9. Promoting information in the area of activities of the Association.

Chapter III
Members, their rights and duties


  1. Members of the Association can be natural and legal persons.
  2. Legal person can only be a supportive member.


Members of the Association are divided into three groups: ordinary members, supportive members and honorary members.


  1. Ordinary member can be every non profit orientated natural person with full legal capacity, who is not deprived of public rights and has no previous criminal records.
  2. Supportive member can be every natural and legal person, who has obliged themselves to financial or material help. Legal person acts in the Association via their representative.
  3. Honorary member can be a natural person, who has been particularly active in the field of ungainful help to children.
  4. Ordinary and Supportive members are accepted by the Board of Association. They have to fill in a written membership declaration and read the Statute of the Association.
  5. Honorary member title is awarded by the Board of the Association after the candidature has been submitted and supported by four members of the Association.


  1. Ordinary member has got the right to:
    1. Take part and vote for the Association Board members.
    2. Submit opinions and suggestions to the Association.
    3. Appeal to the General Meeting of the Association against the act of the Association excluding him/her from the Association.
    4. Benefiting from the help of the Association in the areas described in the Statute.
  2. Ordinary member must:
    1. Respect the Statute, regulations and acts of the Association.
    2. Pay the membership fees on regular basis.
    3. Actively participate in all actions of the Association, which aim to fulfill its aims.


  1. Supportive member has also got the right described in the article 12, point 1.
  2. Supportive member has got the right to fulfill advisory functions to the Board of the Associations in all works deriving from the Statute.
  3. Supportive member has got the duties described in the article 12, point 2, excluding point b.
  4. Honorary member can fulfill advisory functions during General Meeting.
  5. Honorary member has got the duties described in the article 12, point 2 excluding point b.


  1. Membership in the Association ceases in the following situations:
    1. a written request to resign is delivered to the Board.
    2. death of the member, or losing the status of legal person by a supportive member
    3. serious breach of the statute, regulation or resolution of the Association.
  2. In cases described by 1. a and b decision is made by the Board, who has to give the reason for it sdecision.
  3. A person, who has been excluded from the Association has got the right to appeal in front of the General Meeting within 14 days from the date of receiving the resolution.
  4. Regulations concerning persons, who have been excluded are described in the article 3.

Chapter IV
Association bodies


The governing body of the Association consists of:

  1. General Meeting of the Members
  2. The Board
  3. The Review Board


  1. The tenure of the Board and the Review Baord lasts 4 years. The Board is chosen by the open vote of the present members of the General Meeting.
  2. Members of the Board can be reelected twice.
  3. Resolutions of the Board are made in the open vote of minimum half of the present members (quorum).
  4. Resolutions of the Review Board are made in the open vote of minimum half of the present members (quorum).


Should a member of the governing board of the Association has been excluded, died or has resigned during the tenure of the board, a new member is elected. The tenure of the new member ceases at the end of the tenure of the member he/she has replaced.


  1. General Meeting of the members is the most important body of the Association.
  2. Members of the General Meeting are:
    1. ordinary members with full voting right,
    2. supporting and honorary members with advisory status.


  1. General Meeting of the members can be ordinary and special.
  2. Evaluating General Meeting takes place once a year by the end of the first half. Evaluating and election General Meeting takes place once every four years.
  3. General Meeting of the members debates according the rules.
  4. The debate of the General Meeting is chaired by the Chairmen elected in the open vote by simple majority of present members.
  5. Special General Meeting of the members takes place in exceptional cases on the proposal of the:
    1. Governing Board,
    2. General Meeting,
    3. 1/3 of the Association members.
  6. Members are notified about the General Meeting location, date and agenda 14 days prior to the Meeting.
  7. General Meeting resolutions are made in the open vote by simple majority of at least 1/3 of the members present.
  8. Special General Meeting debates only on the issues for which it has been called.


General Meeting’s role is:

  1. to pass the Statute and its changes,
  2. to pass regulations of the Governing Board of the Association,
  3. to elect and dismiss Governing Board members,
  4. to discuss and validate reports of the Governing Board,
  5. to pass the regulation on dissolution of the Association and its assets,
  6. to pass or cancel the vote of approval,
  7. to discuss members appeals against the Governing Board resolutions,
  8. to decide on Association activities,
  9. to nominate honorary members,
  10. to interpret the Statute.


  1. The Governing Board manages all Association activities according to resolutions of the General Meeting; it represents the Association and it is answerable to the General Meeting.
  2. The Governing Board consists of 4 persons, members of the Association: president, deputy president, secretary and treasurer.
  3. The Governing Board can be represented by the president and deputy president only.
  4. The President of the Governing Board is elected by the General Meeting.
  5. The Governing Board acts according to the regulations.
  6. The Governing Board meetings take place at least twice a year.
  7. The Governing Board resolutions are made in the open vote by simple majority of at least two members present. President has got the outvoting power in case there are only two votes.


The governing Board’s role is:

  1. to execute the General Meeting’s resolutions,
  2. to decide the amount of the members fee,
  3. to decide on the Association budget,
  4. to manage Association assets,
  5. to decide on the purchase or selling of the real property and movables,
  6. to decide on making obligations concerning authorization given by the General Meeting,
  7. to pass regulations on accepting/ dismissing Association members,
  8. to report on its activities to the General Meeting,
  9. to make regulations as described in the Statute.


  1. The revising Board is the Association body established in order to control Association activities.
  2. The Revising Board is composed of 3 members, who elect between themselves the President and Secretary.


The role of the Revising Board is:

  1. to control Association activities,
  2. to make proposals to the Governing Board on the basis of these controls,
  3. to ask for the Special General Meeting in case of discovering that the Governing Board is not fulfilling its statutory duties; and to ask for the Governing Board meeting,
  4. to call the General Meeting if the Governing Board has not called it within the deadline set in the Statute,
  5. to propose or to cancel during the General Meeting the vote of approval to the Governing Board,
  6. To report on its activities at the General Meeting,


Members of the Revising Board cannot be members of the Governing Board


In the cases described in the article 24 point 3 and 4 The General Meeting should be called within 30 days from the date of proposal, and the meeting of the General Board – within 14 days from the date of proposal.

Chapter V
Assets and Funds


Association funds are real property, movables and funds.


  1. Association assets come from:
    1. members fees
    2. donations, inheritances and legacies
    3. special donations regulated separately
  2. Members fees, which are decided by the Governing Board, are non refundable and should be made by the first quarter.


  1. Association statements and documents concerning assets obligations and rights are validated by the signatures of two Governing Board members of its President.
  2. All other documents are validated by the signature of one member of the Governing Board.

Chapter VI
Changes of the Association Statute


  1. Passing of the Statute, its amendments or passing the resolutions on dissolutions of the Association by the General Meeting is made by the qualified majority at the presence of least half of the members holding voting rights.
  2. The resolutions on dissolution of the Association by the General Meeting should include dissolution procedure and should define how the Association assets will be distributed.
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